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Small Business Package

Small Business Package

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Small Business Accounting

The Capital Tax™ Approach

Accounting is a foundational necessity for businesses of all sizes, and their best consultant. The importance of an effective accounting system cannot be overstated. Accounting reports provide you with information for your daily needs to run your small business effectively. They also give you information upon which to make key strategic decisions, such as which products or services provide the highest margins, and which the lowest. Your accounting system summarizes the results of the company’s performance so that it can be reviewed, analyzed and improved.

 

At Capital Tax, we appreciate the critical role that a fully optimized and integrated accounting system plays in setting you apart from your competitors. We take a four-step approach to establish an accounting system that will improve your bottom line: 

1. Measurement

 

During this initial phase, we study your business model and your small business' sources and uses of cash. We interview you to get a baseline feel of your data needs and to understand your future projections.

2. Design

 

We evaluate our findings from step one to design an accounting system best suited for your specific small business needs. Our account system set-up services include:

  • Setting up the chart of accounts so that it is easy to read and interpret reports and transactions.

  • Create and memorize basic set of accounting reports that would allow the owners or management to effectively reflect the performance of the business, and pinpoint opportunities and threats based on analysis on the reports.

  • Memorize re-occurring transactions for ease of use.

  • Create customized reports for more advanced analysis.

  • Create a list of accounting closing procedures.

  • Identify new sources of revenue.

  • Perform price sensitivity analysis to see the impact on gross margin and net income.

  • Periodic analysis guidance for improving revenue and profitability.

3. Creating Key Performance Indicators
 

Key performance indicators (KPIs) are the corporation’s equivalent of vital life signs. KPIs are generated from your accounting numbers and must be reviewed frequently to make sure the small business is headed in the right direction. We will discuss with you to determine the financial, operational and marketing KPIs that will ensure the healthy growth of your small business. 

4. Maintenance
 

We monitor your accounting system monthly, quarterly or annually, or on an agreed-upon dates, depending on each client’s needs and internal setup. During this monitoring, we correct errors, review reports for accuracy analyze reports, and answer any questions.

An accounting system is a constant “work in progress” as new transactions are recorded and requires monitoring and updating to remain effective. We will also be available for any questions you may have outside the scheduled meetings.

 

Get Started with Capital Tax 

Contact us to discuss how our accounting services can revolutionize your small business success.

  • How does communication work?
    The fees include any tax or accounting questions you may have during the year. There are many tax questions everyone encounters during the year and sometimes non-financial decisions have tax consequences. It's vital to consider the impact of your decisions on an after tax basis, as it will save significant sums, even in routine decisions. This is a feature that our clients love because they don't get invoiced every time they call for highly specialized advice.
  • How do you determine your rates?
    We position client services to be value packed, with reasonable pricing. Because pricing in the absence of value is not meaningful, we deliver services to add value to you. The pricing varies depending on your specific situation. Contact us for a meeting to discuss your specific needs and we'll provide the pricing.
  • What is your tax services methodology?
    We have been delivering services to our clients for two decades, since 2002. Our approach to tax services is that compliance is very important. Equally important though is planning. Planning minimizes your tax liability year after year, diverting the savings to increase your net worth.
  • What differentiates your service from others?
    Although compliance is very important, often the planning component is overlooked or under utilized. Tax planning is ingrained in our process, and delivers real value to our clients.
  • What is tax planning?
    Tax planning is the process of methodically and consistently taking advantage of tax rules based on your specific situation. A customized taxpayer-specific tax plan approach reduces your tax liability year-after-year, contributing to an accelerated net worth growth.
  • What are your responsibilities?
    Your responsibility is to take tax planning seriously and execute on them consistently every year. Taxes are your largest recurring annual expense and deserves and strategizing to minimize it will save significant amounts over your life time.
  • Who are your primary clients?
    We work mainly with professionals, executives and business owners.
  • What is the significance of tax planning for executives?
    Tax planning for executives involves strategic decision-making to minimize personal and corporate tax liabilities. CPAs assist executives in navigating complex tax laws, optimizing compensation structures, and implementing tax-efficient investment strategies. They also help them with multi-generational taxes and estate and inheritance taxes minimization.
  • What locations do you serve individuals from?
    We are located in the San Francisco Bay area, but serve client everywhere as technology bridges the gap between locations, and generally is more time and result efficient.
  • What services do accountants provide for small businesses, besides tax preparation?
    Accountants offer a range of services, including small business accounting, bookkeeping, financial statement preparation, payroll processing, and advisory services. They help businesses maintain accurate financial records and make informed financial decisions.
  • What are the benefits of accounting?
    Evidence shows that businesses that use accounting data effectively do much better in revenue growth and profitability. Further, business owners who use accounting reports have a distinct advantage over their competitors.
  • How does small business accounting differ from bookkeeping?
    Bookkeeping involves recording daily financial transactions, while small business accounting encompasses a broader scope, including financial analysis, budgeting, and strategic planning. Accountants use bookkeeping data to provide a comprehensive financial overview.
  • How can small businesses benefit from proactive tax planning?
    Proactive tax planning allows small businesses to identify opportunities for tax savings, reduce financial risks, and enhance overall financial performance. CPAs help businesses take full advantage of tax changes as well as existing tax benefits offered small business owners.
  • What factors should I consider when choosing a CPA for my small business?
    Look for a CPA with expertise in small business accounting, tax planning, and relevant industry experience. Consider their reputation, credentials, and commitment to staying updated on tax regulations to ensure comprehensive and reliable services.
  • What is a CPA, and why should I hire one for my small business?
    A Certified Public Accountant (CPA) is a licensed professional with deep expertise in accounting and taxation. Hiring a CPA for your small business ensures compliance with tax laws, accurate financial reporting, and strategic financial guidance to grow your revenue, profitability and net worth. It also helps you perform tax planning to minimize your tax bill.
  • How can a CPA help with my small business’ tax preparation and planning?
    CPAs specialize in tax preparation as well as planning, ensuring that your business complies with tax regulations and takes advantage of available deductions. They navigate complex tax codes to minimize your tax liability and optimize your financial position.
  • How can the reports you provide be helpful?
    The reports generated from your accounting system can be used effectively to plan and implement business decisions with more precision. The data available in your accounting system can be used to analyze trends, revenue enhancements, and cost reductions. This analysis will improve profitability. The data also assists in effective tax planning, minimizing the tax bill every year.
  • Why is tax planning important for small businesses?
    Tax planning is critical because it redirects cash flow from paying taxes to increasing the business owners’ net worth. CPAs develop proactive tax plans that consider credits, deductions, and legal structures to minimize your tax liability.
  • Can a CPA help with financial planning beyond tax-related matters?
    Yes, CPAs provide wholistic financial reporting and business strategic services, including budgeting, forecasting and virtual CFO services. Their expertise extends beyond taxes to help small businesses achieve long-term financial goals and business succession/exit strategies.
  • What is your core differentiator?
    Our competitive advantage is our focus on utilizing the accounting system as your strategic partner and best consultant. Another competitive advantage is our focus on tax planning. We adhere to the high standards of tax compliance, while making sure that all the planning opportunities are implemented to minimize the tax liability. Tax planning is ingrained in our process.
  • What is your pricing?
    Our firm's pricing is structured to deliver high value with reasonable pricing. Our value proposition is appealing for that reason. Each business has unique needs and we will determine the pricing that best fits your business during our initial meeting.
  • Is a Virtual CFO suitable for small businesses?
    Absolutely. Virtual CFO services are particularly beneficial for small and medium-sized enterprises (SMEs) that may not have the resources to hire a full-time CFO. It allows them to access top-tier financial advice without the expense of a full-time executive.
  • What is a Virtual CFO?
    A Virtual CFO (Chief Financial Officer), is a finance expert with deep experience who provides guidance and strategic advice to businesses on a virtual basis. Most small businesses do not need a full time CFO and also it can be cost prohibitive. However, positive outcomes are achieved by having a VCFO with a cost-effective method. It is both time and cost efficient, as VCFOs perform their functions without being physically present in the company.
  • How do I choose the right Virtual CFO for my business?
    Consider factors such as experience, industry knowledge, and the specific services offered.
  • What industries benefit from Virtual CFO services?
    Virtual CFO services are applicable across various industries, including technology, healthcare, manufacturing, construction, and service sectors. Businesses cannot exist without sound financial strategies.
  • How does collaboration work with a Virtual CFO?
    Collaboration with a Virtual CFO is usually facilitated through digital communication tools. Regular video calls, emails, and virtual meetings ensure ongoing communication.
  • How can a Virtual CFO benefit my business?
    A Virtual CFO provides cost-effective financial expertise to increase revenue, cash inflow and profitability. They contribute to long term and short term financial health and strategy of your business. Their services indispensable in achieving these goals.
  • Is data security a concern when working with a Virtual CFO?
    Reputable Virtual CFOs prioritize data security. They use secure communication channels, employ encryption measures, and adhere to industry standards to ensure the confidentiality and integrity of financial information.
  • How does a Virtual CFO differ from a traditional CFO?
    Unlike a traditional CFO who is a full-time, in-house executive, a Virtual CFO works remotely and is typically engaged on a part-time but on-going basis. This allows businesses to access high-level financial expertise without the exorbitant costs associated with a full-time executive.
  • What services does a Virtual CFO offer?
    Virtual CFOs offer a range of financial services, including financial planning, budgeting, cash flow management, financial analysis, risk management, tax planning implementations and supporting strategic financial decision-making. They tailor their services to meet the specific needs of the business.
  • What is your core differentiation?
    We adhere to the highest standards of state and trust administration compliance. State and trust administration and trust compliance is the responsibility of the trustee or beneficiary. Our services are geared towards the fiduciary dispensing their responsibility effectively to reduce any liabilities.
  • Who is responsible for the state and trust administration?
    The trustee/fiduciary is responsible for the administration for the estate/ trust. As such our focus is to guide the fiduciary through the process to ensure all of their responsibilities are properly performed.
  • What are the estate and trust services offered?
    Our services are guiding the fiduciary through the process, filing the deceased individual's tax return, filing the state/trust tax returns, and gathering documents.
  • What are the expat services offered?
    We offer a complete array of services to our expat clients. Compliance and planning are important for individuals living and/or working abroad. The services include completing the individual income tax return, foreign bank account reporting, ownership interest in foreign businesses, foreign income exclusion, foreign housing exclusion, foreign tax credit, issues related to tax treaties between host countries and the United States, and totalization agreements related to social security, among other issues.
  • What is the pricing?
    Our firm's pricing is structured to deliver high value with reasonable pricing. Our value proposition is appealing for that reason. Each individual has unique needs and we will determine the pricing that best fits your needs during our initial meeting.
  • What is your competitive advantage?
    We adhere to the highest standards of compliance. Additionally, our competitive advantage is in effective planning to minimize taxes to expats. Planning is the value-add component of our service that can be easily overlooked if it is not part of the firm's process. At Capital Tax, planning is ingrained into our process.
  • Should I Consult a Tax Professional for Cryptocurrency and NFT Taxation?
    Yes, it's highly recommended to consult a tax professional or accountant with expertise in cryptocurrency taxation. Tax laws can be complex, and a professional can provide tailored advice based on your specific situation.
  • What is NFT Taxation?
    NFT taxation involves the tax implications of buying, selling, or trading Non-Fungible Tokens (NFTs). NFTs represent unique digital or physical assets on blockchain, often used for digital art, collectibles, or gaming items.
  • How are NFT Sales Taxed?
    The taxation of NFT sales is similar to that of other assets. Profits made from selling NFTs are subject to capital gains tax. The holding period determines whether it is a short-term or long-term capital gain.
  • How Do I Keep Track of Cryptocurrency and NFT Transactions for Tax Purposes?
    Maintain accurate records of all cryptocurrency and NFT transactions, including dates, amounts, and counterparties. Various tools and software can assist in tracking and calculating gains and losses.
  • Do I Need to Report Cryptocurrency Transactions?
    Yes, in many jurisdictions, you are required to report all cryptocurrency transactions to tax authorities. This includes buying, selling, exchanging, and using cryptocurrencies for goods or services.
  • Can I Deduct Cryptocurrency or NFT Losses?
    Generally, yes. Cryptocurrency and NFT losses can be used to offset capital gains, reducing your overall tax liability. However, specific rules may vary, so consulting with a tax professional is advisable.
  • How are Cryptocurrency Gains Taxed?
    Cryptocurrency gains are typically taxed as capital gains. If you sell or exchange cryptocurrencies for a profit, it is considered a taxable event. Long-term capital gains may have different tax rates than short-term gains.
  • What is Cryptocurrency Taxation?
    Cryptocurrency taxation refers to the process of reporting and paying taxes on transactions involving cryptocurrencies like Bitcoin, Ethereum, and others. It involves calculating capital gains, losses, and other taxable events related to cryptocurrency holdings.
  • What Reporting Forms are Required for Cryptocurrency and NFT Taxation?
    Common forms include Schedule D (U.S.), which is used to report capital gains and losses. Different jurisdictions may have specific forms or reporting requirements, so be sure to check with local tax authorities.
  • Are NFTs Subject to VAT or Sales Tax?
    In some jurisdictions, NFT transactions may be subject to Value Added Tax (VAT) or sales tax. It's crucial to understand the local regulations regarding the taxation of digital assets.
  • How does tax planning differ for contractors compared to other businesses?
    Contractors often face unique challenges, such as fluctuating income, project-based revenue, specific industry regulations. Our tax planning services are tailored to address these specific challenges, ensuring that your business takes advantage of available opportunities, including tax credits specifically for contractors, and remains compliant with industry-specific tax laws.
  • When is the ideal time for contractors to start tax planning for the upcoming year?
    Tax planning should be done throughout the year as transactions occur. At Capital Tax we do not charge any additional fees for any plans throughout the year. Our experts are ready to assist you throughout the year to optimize your tax strategy and review your financial data to increase your revenue and profitability.
  • How can contracting small businesses benefit from our tax planning and preparation services?
    Our small business package to contractors provides multiple benefits. The bundled services takes care of all of your tax planning and compliance needs including tax planning and preparation, monthly accounting, payroll advice, sales property taxes, business property taxes, and any questions that you may have during the year. Our services are designed to cater specifically to the needs of contracting small businesses. We provide guidance on selecting the right business structure, offer meticulous bookkeeping solutions, and develop strategic tax plans to optimize financial outcomes. Our goal is to empower small businesses in the contracting industry to thrive financially.
  • Why is tax planning important for small businesses contractors?
    Methodic and consistent tax planning for contractors redirects money from paying taxes to increasing your wealth. It involves strategizing to minimize tax liabilities, maximize deductions, and ensure compliance with tax regulations. By proactively managing your taxes, you can enhance profitability, and financial stability for your contracting business.
  • Why is monthly accounting/bookkeeping important for small business contractors?
    Monthly accounting/bookkeeping is the eyes and ears of your contracting business. Accounting keeps you focused on your revenue, profitability, overhead costs, and pricing to increase the value you derive from your contracting business.
  • What sets your tax planning and preparation services apart for small business contractors?
    Our accountants are not only focused on compliance to make sure your taxes are filed accurately but are also trained and experienced on guiding you to maximize your revenue and net income. Our services are distinguished by industry expertise, personalized approaches, and a commitment to proactive financial management. We understand the unique challenges of the contracting industry and tailor our services to meet the specific needs and goals of each client. Partner with us to build a stronger contracting company.

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